We’ve all heard the rumor that transcriptionists will be replaced by artificial intelligence (AI). However, anyone who knows anything about transcription work also knows that AI isn’t anywhere near capable of replacing human transcriptionists. But did you know that AI can help transcriptionists make more money? Keep reading to learn about the AI-integrated tools that streamline the transcription process.
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Why Use AI Tools For Transcription
In a recent episode of The Iced Coffee Hour, Kevin O’Leary said, “I really think AI is just another toolset and way overhyped. It will not deliver on all its promises and it will get stabilized as a tool in many other platforms.” He’s absolutely right. AI is a tool already being integrated into other platforms, several of which can benefit transcription-related tasks.
AI can increase the accuracy, speed, and consistency of transcription, proofreading and editing processes. Team and project management benefits from better resource allocation when it comes to assigning freelance transcriptionists to jobs. AI tools allow for better deadline management and more efficient workflows. Additionally, transcription companies can easily improve both internal and external communications with automated emails and streamlined document management. Overall, transcriptionists can leverage AI tools to shorten turnaround times and increase workloads without sacrificing quality.
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Four AI Tools For Transcription
A Business Management Tool
Gemini Business for Google Workspace: Gemini is pretty basic as it can only really do two things, write and create images. However, this is very helpful for any transcription service or freelancer who is just starting or expanding their business. Use Gemini to help you write emails to clients, create images for social media posts, and draft style guides and templates for your transcription services.
If you already have Google Workspace, just add Gemini from your Admin Console. Otherwise, try Google Workspace with Gemini FREE for 14 days. If you decide to use it beyond the free trial, be sure to use my discount code for 10% off the Starter Plan. U.S. DISCOUNT CODE: MCQNEYXCQTYX4HM (Outside the U.S. request a discount code by emailing me at hello@tipsfortranscribers.com.)
A Project Management Tool
Trello Premium: Trello is a free project management platform that offers Kanban boards, calendars, and other tools to help you stay on top of multiple transcription jobs. With a free account, you can create your own automations in Trello, but with a Trello Premium account, you get AI integrations that automate the creation of checklists, job descriptions, instructions, and action items. This is particularly helpful for transcriptionists with multiple clients, several freelancers working for them, or long-term transcription projects.
Give Trello a try by signing up for a free account and start with my Transcription Projects Workflow Template. My template is loaded with features and automations that will streamline your transcription process.
A Proofreading/Editing Tool
GrammarlyGO: Grammarly’s AI-integrated tool is called GrammarlyGO. GrammarlyGO offers the same proofreading and editing functionality Grammarly has always provided, but it also detects tone and writing style and suggests improvements. This is particularly helpful for transcripts that must be done in clean verbatim or editorial style, as well as for transcripts that require an executive summary.
You’ll receive a weekly usage report that includes productivity statistics and data on corrections made while proofreading. I use this report to better inform the training of my new transcriptionists.
My favorite feature is the ability to upload my own style guide into GrammarlyGO. This is critical for verbatim transcription, but it also increases the effectiveness of GrammarlyGO and decreases my editing time overall. The custom style guide is only available with a Business Plan.
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A Transcription tool
Otter.ai: Otter.ai is great for verbatim transcription, real-time captions, meeting notes, and executive summaries. It can transcribe live or recorded meetings conducted in Zoom, Google Meet, and Microsoft Teams. Additionally, Otter.ai can automatically publish transcripts in Google Docs and Microsoft Sharepoint. There’s also a mobile application so that transcripts of virtual and in-person meetings can be created from your phone. Click below to sign up for a FREE Otter.ai account.
I use all four of these platforms, but there are many other AI-integrated tools that can help transcriptionists improve, grow, and earn more. And I’m always on the lookout for new and improved tools because technology advances so quickly. Give Gemini, Trello, Grammarly, and Otter.ai a try, and let me know how they work for you. Also, let me know if there are any other AI tools you use for transcription. I’d love to hear from you!
